Medical Clearance Information
Please Start ASAP
Everything needs to be completed by July 31

Here is how to start your athletic medical clearance. Remember, this is a different process than the one for housing at the university. We recommend starting this process AS SOON AS POSSIBLE.  To be able to report to camp in August you MUST be cleared by the medical staff.  To give them time to review everyone's file, all paperwork must be uploaded to Sportsware by July 31st. We also recommend completing this on a computer, not a cell phone, it will be much easier. 

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We use a program called Sportsware to collect all your medical records.  The instructions below will help you get started.  We also have detailed written instructions that you may print, as well as video instructions that may be helpful.

Our resident Sportsware expert is Coach Hennessy.  Please reach out to him if you have questions at hennessya@wcsu.edu - Coach Hennessy will be in the office answering Sportsware questions on these dates (coincides with incoming player equipment handout dates):

• Monday, June 9th

• Wednesday, June 11th

• Monday, June 16th

• Wednesday, June 18th

• Monday, June 23rd

• Wednesday, June 25th

• Monday, July 28th

• Wednesday, July 30th

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1. Click on this website https://www.swol123.net - Hit ‘Join SportsWare’ . School ID is "WestConnWolves".
    

2. Let us know you have completed this.  Email Coach Hennessy hennessya@wcsu.edu he will accept you into the system (this may take up to 48 hours). Be sure to include your name in the subject line of the email  (example: "Kevin Jones- Sportsware")
    

3. Once you are accepted into the system you will receive an email and you may proceed with the next tasks.
    

4. Must be completed:

   • ​General Info

   • Address

   • Emergency Contact

   • Insurance Information

   • Medical History Questionnaire and sign 6 Form Attachments. Note: if you answer YES to any question on the Medical History Questionnaire, you must provide a explanation in the adjacent box. 
      

5. Upload our WCSU Athletic Physical (Link Above) signed and stamped on both pages by your Dr between the dates of March – August 1st 2025. Please note that the medical evaluation must be signed by a MD/DO.
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6. When uploading insurance information, you must provide account information as well as the front and back of your personal card.

   • Note: If you have Connecticut Husky Insurance, this can be a little tricky.  You must log on to Access Health CT to provide a screenshot of your coverage dates.  You need to find the screen that has BOTH the policy dates AND your name visible on the same page. 
      

7. Our Sickle Cell Trait form is linked at the top of the page. Your Dr must show a positive or negative result, if they don’t have a result on file, it will require you to take a simple blood test.  This is a one-time only NCAA requirement for every player, you do not have to do it each year.
    

8. Our Cardiac Clearance form is linked at the top of the page. This is required of everyone each year. This must also be signed by an MD/DO.
    

9. Lastly, if you take any ADD/ADHD medication, or Asthma/Anaphylaxis medications, or have been prescribed any Anabolic agents or PED’s, please fill out the appropriate forms (links at the top of the page).  If you do not take any of these medicines you do not have to fill out the forms.